Exclaimer Mail Utilities

Disclaim, Brand, Sign & Protect

Exclaimer Mail Utilities is an extremely effective rules based Emailware™ tool that enables you to manage how your email system deals with email sent and received by your organisation. It combines many features that are beneficial to the management of email communication including disclaimers, branding, signatures, auto-responding, forwarding and mail blocking.

The disclaiming of company email is a vital part of business in today's culture of compliance and regulation. Exclaimer Mail Utilities not only enables you to comply with these varying and often wide reaching regulations it can also brand, sign and protect all your organisation's email.

Features include:

• Dynamic control over the insertion of disclaimers into outgoing, incoming or internal email


• Manage the flow of email through your organisation


• Brand all outgoing email for a professional look including creative layouts and graphics


• Protect against spam with the Mail Utilities Anti-Spam module


• Create personalised signatures using fields from your Active Directory


• Block or redirect email to or from specific domains or users


• Create disclaimers for Plain Text, HTML and RTF email messages


• Journal email messages to a specific mailbox


• Protect against virus infected email messages with Zero-Hour™ Virus Protection


• Fully integrated with Active Directory enabling you to trigger rules on AD fields and include AD fields within the email messages you send and receive


• Compatible with mobile devices including BlackBerrys, PDAs and SmartPhones.

Why do I need Exclaimer Mail Utilities?

It's all about making your life easier by simplifying the process of managing, disclaiming and formatting the look of your organisation's email. There are hundreds of reasons why you might need Exclaimer Mail Utilities. However, it's not until you start to ask yourself a few questions that you really begin to see how it can help.

For example, 'am I legally required to include any information in my organisation's email?', 'do I need to journal email for compliance purposes?' or 'do I want a marketing message that can reach hundreds, if not thousands of customers a day?'. And this is just the tip of the Exclaimer iceberg! These and many other questions form part of the reasons why our users chose to use Exclaimer Mail Utilities.

Branding

Design the look of your organisation's email so that it falls in line with your organisation's brand guidelines. You can create dynamic signatures that will insert AD fields so you can automatically add a user's name and contact information to an email. You can even use it as a marketing tool with banner style advertisements in every email your organisation sends.

Compliance

Disclaim all your email for legal and email regulation purposes. As well as disclaiming some regulation requires you to journal email which is also possible using Exclaimer Mail Utilities. This enables you to comply with regulations such as Circular 230, Sarbanes-Oxley, HiPAA and EU Directive 2003/58/EC.

Protect

You can use Exclaimer Anti-Spam and Anti-Virus to help protect your systems against virus and spam attacks. Exclaimer Anti-Spam does not use any form of content analysis which gives us the ability to be language agnostic. This type of advanced filtering technique allows us to achieve over a 99.9% capture rate. And because we don't use a Bayesian filter there is no learning process that your system has to go through. Our solution simply works 'out-of-the-box'.

Management

Control the flow of email through your organisation managing where emails are being delivered using auto-forward and responding to emails that require an auto-response. Our easy to set up custom rules allow you to direct the flow of email to and from domains, groups or users within your organisation. For example, you could have a support email address that you want to send an auto reply when someone sends an email to it, just so they know that their email has been received and is being assigned to a support representative.

Scalability

Exclaimer Mail Utilities is a highly scalable solution with the ability to deal with millions of email messages for thousands of users. It has been

specifically designed to scale up and cope with the demand that large email systems and large volumes of email put on its processes. We have over 25,000 clients with 24 million end users, and large enterprise deployments of up to 125,000 mailboxes in groups of over 400 Exchange servers. It can deal with vast quantities of email in very short periods of time, maintaining a consistent flow of email through to users' Mailboxes.

Integration

Installation is quick and easy allowing you to start using disclaimers and other Exclaimer features extremely quickly. Even setting up large multi-server systems is easy as you can deploy all your settings centrally from one server or workstation.